Background Check Policy Statement and Process

Updated Sunday July 24, 2016 by SJWAA.

Coach / Team Parent Screening / Background Check Policy Statement and Process

The criminal background screening is mandatory, no exceptions.

I. Statement

Criminal background screening on Coaches/Team Parent is conducted by an outside third party which specializes in such work, and overseen by the Seminole Jr. Warhawk Baseball board. This is executed in an effort to protect the children who participate in organized baseball and related activities associated with Seminole Jr. Warhawk Baseball.

II. Definitions

Seminole Jr. Warhawk Baseball recognizes a Coach as any person who leads and instructs players at practices and/or games - or portions of practices and/or games - for Baseball/Softball. A “Team Parent” is defined as a parent volunteer who coordinates various administrative, communication and fund raising activities for the baseball/softball team manager.

III. Procedure

All candidates for the above mentioned positions must sign a Release Form for Criminal History which gives Seminole Jr. Warhawk Baseball the right to check criminal history records and verify social security numbers. This work is executed directly, through KIDSAFEPLUS via the BabeRuth organization. No other personal information (e.g. work history, financial, credit, etc.) is checked or researched.


In the event information surfaces via the background check, a screening committee, with members consisting of President, Vice President and Secretary of Seminole Jr. Warhawk Baseball will review such background check information to determine coaching eligibility. Only members of the screening committee will review data obtained, which will then be processed discreetly. All information is strictly confidential and will not be made public under any circumstances.


Reasons for being declined the opportunity to coach are noted below as part of this policy. In some instances, factors of time may be taken into account when considering coaching eligibility (i.e. length of time since disposition of certain offenses).


The decision of this screening committee may be appealed, for the purpose of clarifying facts or explaining extenuating circumstances, to the screening committee.


All criminal history record information will be promptly destroyed at the end of the current Seminole Jr. Warhawk Baseball season.


All coaches are required to notify the committee immediately following an arrest or conviction of any of the listed offenses. Any coach, who while coaching for Seminole Jr. Warhawk Baseball is arrested for committing an offense as listed, will immediately forfeit his/her coaching eligibility until disposition by the courts. A conviction of an offense as listed will result in termination of coaching eligibility as stated in the policy.


The following is a list of offenses prohibiting an applicant from participation as a Coach under Seminole Jr. Warhawk Baseball -- offenses including but not limited to the following:



Assault (including aggravated and sexual)

Aggravated Kidnapping

Aggravated Robbery

Crimes against Children (including abandonment, abuse, endangerment,

pornography, possession or promotion of pornography, enticement, solicitation, sale

or purchase of, injury to, or indecency)

Criminally Negligent Homicide

Deadly Conduct

Delivery of Marijuana

Domestic Battery

Manufacture of or Delivery of a controlled substance or dangerous drug

Any violation of a law intended to control the possession or distribution of any controlled substance or illegal drug

Indecent Exposure

Injury to Elderly or Disabled

Intoxication Manslaughter


Manslaughter (voluntary or involuntary)


Prohibited Sexual Conduct

Prostitution (including promotion of, aggravated promotion of)

Public Lewdness


Sexual Abuse